1. The standard personal data we may process about you includes: - personal details (such as name, date of birth, gender, nationality, marital status, national insurance number), contact details (such as your address, personal telephone number and personal email address), and confirmation of your identity (such as a copy of your passport, birth certificate, driving licence) in order to confirm your identity, for recruitment and ongoing employment purposes and in order to communicate with you in relation to the recruitment process, to allow us to assess that you are a fit and proper person to work for us and for the purposes of communicating with you throughout the recruitment process for reasons connected to your potential employment; - recruitment information (such as copies of right to work documents, references and other information included in a CV/job application form or cover letter or as part of the application process) in order for us to assess your lawful right to work in the UK and for statistical and equal opportunities monitoring purposes; - information about your family and others (such as dependants, next of kin and emergency contact numbers) so we know who to contact if there is an emergency; - details and evidence of professional qualifications (for example, if you are a nurse, your NMC PIN number) so we can verify these are required for your job role and to ensure you are a fit and proper person to work within that role and to assess your skills and qualifications for the role you are applying for; - information relating to your remuneration (such as bank account details, payroll records, tax status information, salary history, pension and benefits, information about your previous employment (such as job titles, work history, working hours, training records, professional memberships, salary / compensation history) so that we are able to pay and provide any benefits to you, as well as deducing National Insurance contributions, for the purposes of fulfilling our requirements in respect of your pension and for making decisions about your salary; - disciplinary and grievance information (including with any third party organisations, such as the Nursing and Midwifery Council); - security information images/audio of you (such as CCTV footage, etc.) and photographs in order to ensure public safety i.e. the safety and security of our residents and job applicants and those who visit our premises, as well as identify and help to deter criminal activity (such as vandalism/damage to the property and theft) and create an overall secure living and working environment; - we may also process your data by sending you email or text message communications in relation to your potential employment/the business and ask for your views on the ways in which we could improve our services and improve the recruitment services pursuant to our contact with you; and - because circumstances are variable and change with time, there may in some instances be situations outside the list above, and we regularly review our privacy statements to assess whether any updates are required. 2. The special category personal data which we may process about you (in order to analyse the workforce and monitor to ensure meaningful equal opportunity monitoring and reporting, identify protected characteristics and comply with legal obligations) includes: - information about your racial or ethnic origin; - information about your religious beliefs; - information about your sex life and sexual orientation and political opinions; and - trade union membership (in order to make trade union premiums); - information about your health, including any disabilities or special requirements which you may have, medical condition or disability, health and sickness records applying to the time you have spent with us, your medical history, vaccination status and history (in order to allow us to determine any workplace adjustments, to ensure your health and safety and the health and safety around you within the workplace and to assess your fitness to work should an offer for employment be made); 3. We may process criminal activity data about you. This may include information in relation to allegations of criminality, investigations and proceedings. We will only this type of information if it is appropriate given the nature of the role and where we are legally able and / or required to do so. Where appropriate, we will collect information about criminal convictions as part of the recruitment process, or we may be notified of such information directly by you/others in the course of you working for us. We will use information about criminal convictions and offences in the following ways: - To assess whether you are a fit and proper person to work for us. - To protect our residents/others within the workplace from the risk of assault, abuse, theft or possession or any other detriment at the hands of unsuitable job applicants. - We have a duty of care to ensure that the people we employ have no history that would indicate they are unsuitable to work with vulnerable people. - We are allowed to use your personal information in this way to carry out our obligations as your prospective employer and because it is necessary to meet legal / regulatory obligations. - Less commonly, we may use information relating to criminal convictions where it is necessary in relation to legal claims, where it is necessary to protect your interests (or someone else's interests) and you are not capable of giving your consent, or where you have already made the information public. - We may also process such information in the course of legitimate business activities with the appropriate safeguards.